What it is and what it is for
You send original files by email with proof of delivery. The recipient gets a secure link. PDFs are protected with a password. Every opening of the link and every download is logged. Important: the link is valid for 7 days, each file can only be retrieved a limited number of times, and sending is a paid feature.
How it works
- Open Documents and select up to 10 documents.
- Choose Actions → Share & export → Send by email.
- Enter the Recipient email, the Subject and a Personal message.
- Under Secure access, choose PDF password by email (default) or PDF password by SMS. For SMS, enter the mobile number in the format +49…
- Click Send now.
- Check the status under Actions → Share & export → Delivery status. There you open the Protocol, and you can Revoke or Resend email.
Good to know
- Statuses: Email sent, Link opened, Document retrieved, Revoked, Link expired.
- After revoking, the link no longer works.
- The protocol also shows location and network of each retrieval. No IP is recorded on email arrival, only when the link is opened.
- Images are delivered as password-protected PDFs. Office files keep their format and get the same password.
- SMS and a Proof PDF of the delivery are paid as well.
- Documents in security quarantine cannot be sent.
- All deliveries: PaperOffice Account → Delivery history.