Classic · Bedienung

• How does the advanced search work?Advanced search PaperOffice has various search and filter functions that enable quick retrieval. For example, when archiving documents and files, OCR is used as...
• На что я должен обращать внимание при отправке писем с помощью кнопки Outlook AddIn?Если Вы хотите перенести электронную почту из Outlook в PaperOffice с помощью кнопки Outlook AddIn, очень важно отметить, что может быть открыта только одна инс...
• How do I perform a batch scanning with PaperOffice separator pages?Open PaperOffice and press F5 to start the Scan process. On the top right corner click on "Print separating page" Print as many separating pages as you need dep...
• A cosa devo fare attenzione quando invio messaggi di posta elettronica tramite il pulsante Outlook AddIn?Se desideri trasferire un'e-mail da Outlook a PaperOffice utilizzando il pulsante Componente aggiuntivo di Outlook, è molto importante notare che può essere ape...
• À quoi dois-je faire attention lorsque je soumets des e-mails via le bouton Outlook AddIn?Si vous souhaitez transférer un e-mail de votre Outlook vers PaperOffice à l'aide du bouton AddIn Outlook, il est très important de noter que seule une instance...
• O que devo observar ao enviar e-mails por meio do botão OutlookAddIn?Se você deseja transferir um e-mail do Outlook para o PaperOffice usando o botão AddIn do Outlook, é muito importante observar que apenas uma instância do Outlo...
• Send documents with ShareHubThanks to the ShareHub module integrated in PaperOffice, you can easily and securely send your documents from PaperOffice password-protected to your contacts wi...
• How does the virtual printer work?The vPrinter is a virtual printer that PaperOffice automatically installs to save information from any application at the push of a button. With the simple comm...
• How does the WebCapture work?PaperOffice WebCapture allows you to save any web address as a PDF document. A screenshot of the entire website, so to speak. This function is very suitable for...
• How can I determine the order of documents in the documents list?The order of the documents can be changed accordingly by clicking on "New up" or "Old up".
• What is shown in the system notification in the Documents in progress area?This will list all documents that are currently being processed.
• How can I mark all documents in the documents list?To mark all documents within your document list, select "Mark all", this function is useful if, for example, if you want to move many documents to another folde...
• What is displayed in the system notification in the area of general notifications?Notification lists everything if you have missed an important notification at that moment. So you can see at a glance whether and when the text recognition and ...
• Can I simply move documents from the document list to another folder?Documents can be easily moved between folders. Simply drag any document with the left mouse button into the appropriate folder, the respective destination folde...
• What is shown in the system notification in the Documents in Process area?Documents in Process represents what is happening right now.
• How can I edit, forward or open my document? What does the context menu of the document list mean?All document actions can be accessed with a simple right mouse click through the context menu. The context menu of the respective document can also be called up...
• What does text recognition mean for the document page?The worldwide unique SmartSpell text recognition extracts the text from almost any file or paper document and creates a full-text search catalog. Extensive indu...
• Are the notes and remarks visible on the original document?You can leave notes, tasks on the notes on any page of the document preview. In addition, multiple notes can be added to each document page. In addition, commen...
• How do I create notes or tasks on a document?You can put notes on certain areas of the document, which you e.g. want to highlight or for which you want to leave a comment. You can manage them and search fo...
• What do the symbols and colors in the document list mean?1. Document preview. Here the thumbnail of the 1 document page is displayed. In the lower left quadrant the file type is indicated (PDF, DOC, TXT etc.), bottom ...
• Which label printers does PaperOffice support?The Brother QL-700 is recommended, but other Brother label printers can also be used. Alternatively, barcodes can also be output on normal A4 sheets. Label prin...
• How is the quick search bar in PaperOffice structured and what do the buttons mean?PaperOffice search bar does everything to make your search fast and effective. View recently added items: Clicking in the search box displays the most recently ...
• How do I search for a PaperOffice document using a QR code?Every document archived in PaperOffice receives a unique Document ID, which you can easily copy from the properties of the document, print and attach to your do...
• How can I do a quick search?Very easy: Simply enter a search term in the search bar to start the search. You do not have to press "ENTER" - a live search will be performed immediately afte...
• How is the PaperOffice surface structured?The PaperOffice user interface is clearly structured and consist of 7 areas . The first area represents the view options. By default, PaperOffice starts with th...
• Are manually added notes or tasks searched through the quick search?Yes and no. You can search for notes or note-comments using the quick search. You can not search for tasks or instructions for the task in the quick search. In ...
• How is the login window structured and what functions does it contain?Login window You can add new users, perform database connections and license management from the extensive login window. How you can add new users is explained ...
• How to work with QR codes for internal search?If you have a label printer, you can print out QR codes and then attach them to the document and then easily search for the documents using the webcam. First go...
• ¿Cómo se puede crear una nueva cuenta de usuario?Your personal PaperOffice user account centralizes all processes. Security features and system administration around PaperOffice.
• How do I add documents from the file system?First, select the folder in the PaperOffice surface (left) to which you want to add the document. Now you can drag the desired document or several documents and...
• Imprimir página de separaciónEn PaperOffice es posible escanear varios documentos que contienen más de una página a la vez. Para ello hacemos clic en la esquina superior derecha en "Imprimi...
• Disconnect the existing database connectionTo disconnect from your current database, go to your PaperOffice login window. Click the "Options" arrow. Now select "Continue and manage database connection" u...
• Scan2FolderIf you do not have a scanner with a WIA / TWAIN interface, you can access and save the documents from the Scan2Folder directory of your scanner. Make sure that ...
• Custom database selection (local and NAS)Disclaimer : Instructions for third-party software or third-party hardware are only intended as rough assistance or guidelines, are at your own risk and are not...
• How do I get my data if PaperOffice might not exist one day?Very easily! By performing the 1-Click Mass Exporter . The standard module in PaperOffice exports all available documents as an original file and the existing f...
• Creation of a new database (user defined)The following instructions describe the creation of a new local database . Click with the left mouse button in the white field and in the next step select the p...
• Can the intermediate step in the Excel data file by clicking the hyperlinks be skipped?If you have your document/documents exported with the Excel data file via the advanced search and then in "Select action", the link of the corresponding file in...
• Which label sheets are recommended for printing the QR codes?The label output on A4 sheets is optimized for label sheets with the size of the individual labels of 64.6 x 33.8 mm. Such as the manufacturer Avery Zweckform (...
• Which entries can be searched in PaperOffice?Full Database Search All information stored in PaperOffice will be automatically searched, such as documents, emails, folder and subfolder names, document text ...
• How can I create and manage stamps in PaperOffice and carry out automatic actions, workflows with stamps? Assign user rights to stamps?The use of stamps and automatic actions triggered by stamps is available from the PaperOffice 2022 version. Stamp Management In the stamp management screen, you...
• What does the bottom bar in the document list mean?The bottom bar of the document list contains two kinds of information: The left side shows the number of documents the selected folder contains. On the right "D...
• What must be considered when updating a network version?PaperOffice updates are released to publish new functions and changes, but also to adapt to your Windows system. Therefore, it is very important to adapt ALL us...
• How to add and delete stamps on the document?The use of stamps and automatic actions triggered by stamps are available from the PaperOffice 2022 version. Stamp overview Manage Stamps In the stamp managemen...
• Which display types are there and how can I change them?The PaperOffice interface has 5 display types: Display by folder, Display by status, Display by keywords, Display by document type, View by contact. These can e...
• Display by folderWhen you click on the "Display by Folder" display type, your documents are displayed in the document list according to folder (left). Click on different folders...
• I want to use FolderMount or the mass importer - what needs to be considered?Technical requirements Please note that the 'FolderMount' feature is not available in the Home and Team versions. It is only available in the Custom version. Ge...
• Display by statusBy clicking on the display type "Display by Status", the status entries you have stored are loaded on the left (or the status entries supplied with the database...
• How does workflow and work assignment work in PaperOffice?Workflow Control Dialog The workflow control window appears every time you click on the document that has an active workflow and this has also been assigned to ...
• Display by keywordsBy clicking on the display type "Display by keywords", the keywords you have saved are loaded on the left (or the keywords that you have already supplied with t...
• Display by document typeBy clicking on the display type "Display according to document type", the document types you have saved are loaded on the left (or the document types already su...
• How can I add folders or edit folder properties? What does the context menu of the folder list mean?Please note that the 'FolderMount' feature is not available in the Home and Team versions. It is only available in the Custom version. The context menu of the f...
• Display by contactBy clicking on the display type "Display by contact", the contacts you have stored are loaded on the left in alphabetical order. If you have connected your docu...
• What is the difference between "My PaperOffice documents" and "My Windows documents" in the PaperOffice folder list (FolderCrypt and FolderMount)?Please note that the 'FolderMount' feature is not available in the Home and Team versions. It is only available in the Custom version. The PaperOffice folder st...
• Where can the user email address and / or password be changed?The user's email address or a password can easily be changed in the login window. Start your PaperOffice and click on "Change password or email address?". Confi...
• What is a document status and for what do I need it?Status entries are used to make your documents in the document list even more informative and to make various document properties recognizable in color. For exa...
• For which areas of application is FolderMount best suited?Please note that the 'FolderMount' feature is not available in the Home and Team versions. It is only available in the Custom version. The use of FolderMount (M...
• How can I set the document status for a document?Select the document for which you want to set the document status and either double-click on the entry or on the "Document properties" icon. Now select the 3 ta...
• How do I mount a new Windows folder in PaperOffice?Please note that the 'FolderMount' feature is not available in the Home and Team versions. It is only available in the Custom version. Very simple: Go to your P...
• How can I create new document status entries or edit existing ones?Quite simply, select any document and double-click the entry or the Document properties icon. Now select the 3 tab "Tagging" and the area "Document status". Now...
• Which changes of the mounted Windows folder are recognized and adopted in PaperOffice? (FolderMount)Please note that the 'FolderMount' feature is not available in the Home and Team versions. It is only available in the Custom version. The following table gives...
• How are the status entries displayed in the interface?Documents in the document list have a standard gray bar on the left - which means that no document status has been stored for this document. For those documents...
• How can I move an existing PaperOffice database (e.g. from drive C) to an external drive?If you are currently connected to a database, you must first disconnect. Start PaperOffice and click "Options" in your login window. Select the entry "Continue ...
• Can I search for the contents of custom fields?Of course, you can search for any value that is deposited by you as text, number, email address, web address or in the selection list. In the search, a found ma...
• Settings under document propertiesDocuments that are saved in PaperOffice can be provided with additional properties, information and additional comments. Properties such as document type, docum...
• How to backup and restore in Synology NAS of MariaDB 5?Disclaimer : Instructions for third-party software or third-party hardware are only intended as rough assistance or guidelines, are at your own risk and are not...
• Task managementThe task management lists all existing tasks. This not only lists tasks that have been set in a document area, but that have been generally stored. Top task lis...
• Note managementThe note management lists all existing notes. Not only are notes listed here that were placed on a document area, but were also generally stored. Top note bar C...
• Integrated password manager (management of your passwords)The integrated password manager in PaperOffice offers you the management of your passwords in a very secure way - highly secure encrypted. The passwords stored ...
• The database is newer than my licensed account error code #E911. What can I do?If for any reason the Database did upgrade to a newer release than your licenced PaperOffice account you have two options: Import an older database backup which...
• Calendar viewThe comprehensive PaperOffice calendar view management shows you important date-related documents and events at a glance. You can link as many documents as you ...
• Where can the program language be changed?The languages supported by PaperOffice are displayed in your login window: German, English, Dutch, Spanish, Portuguese, French, Italian and Russian. To change t...
• Contact managementWith the integrated network-compatible contact and address management you can link contacts with your documents. In order to e.g. to display all documents that ...
• How do I administer different administration masks in PaperOffice (Keywords, status entries, workflows, etc.)?Password categories administration In the administration mask of the password categories you can easily create new categories for your passwords, edit or delete...
• Mass importPaperOffice imports existing Windows folder structures and the supported files contained therein. Files are imported as documents into the PaperOffice database ...
• How do I perform a backup in PaperOffice on local database?Very easily! With PaperOffice, your data can be backed up, exported and restored easily and in a user-friendly manner. Data backup can even be automated in Pape...
• Scanning with ScanConnect. Integrated scan moduleThe integrated ScanConnect is the connection between your scanner or mobile device such as cell phone or tablet and PaperOffice. This powerful scan module has a...
• Store password details in the password managementStore extensive details about your passwords. For even more transparency and security, you can store the expiry date / renewal date and special categories for y...
• How to backup PaperOffice database from an external MySQL-MariaDB database serverDisclaimer : Instructions for third-party software or third-party hardware are only intended as rough assistance or guidelines, are at your own risk and are not...
• How can I restore an existing backup of the local database?Copy the database folder from the backup directory to where you want to use the database in the future. Just integrate the copied database.
• Store note information and assign tasksYou can put notes on certain areas of the document, which you e.g. highlight or for which you want to leave a comment. You can manage them and search for them w...
• Versioning and version controlThe revision-proof versioning, which is only valid for FolderCrypt mode, ensures that the original document, which was saved in PaperOffice, cannot be changed a...
• Daily briefing and overviewOpens your personal cockpit and frequently used functions. PaperOffice always starts the interface with your personalized daily briefing. Here you can see wheth...
• How do I edit documents with WorkBench?The WorkBench editing tool enables direct editing of documents that have already been saved in PaperOffice. In this way, the order of the document pages can be ...
• Wie viele Benutzer können maximal gleichzeitig auf eine PaperOffice Datenbank zugreifen?Disclaimer: Anleitungen zur Drittanbietersoftware oder Drittanbieterhardware gelten nur als grobe Hilfestellung bzw. Richtlinie, erfolgen auf eigenes Risiko / a...
• What is the maximum number of users who can access a PaperOffice database at the same time?Please note that PaperOffice assumes no responsibility for the accuracy and completeness of your setup or data backup and recovery on third-party software and h...
• What does the content in My PaperOffice mean?The "My PaperOffice" area under Settings includes the content of your database. In the upper area you can see under which name you are registered in PaperOffice...
• How can I save the file attachment from Outlook directly to PaperOffice?Very simple: left-click on the Outlook attachment that you want to transfer directly to PaperOffice. Hold the mouse button down and drag the attachment directly...
• What advanced settings are there for text recognition (OCR)?PaperOffice has extensive text recognition. This automatically extracts the text from virtually any file or paper document and creates a full-text search catalo...
• Was muss ich bei der Emailübergabe über den Outlook AddIn Knopf beachten?Wenn Sie aus Ihrem Outlook eine Email nach PaperOffice durch den Knopf Outlook AddIn übergeben möchten, so ist es ganz wichtig, dass Sie beachten, dass nur eine...
• What do I have to consider when handing over the email via the Outlook AddIn button?If you want to transfer an email from your Outlook to PaperOffice using the Outlook AddIn button, it is very important that you note that only one instance of O...
• ¿Qué debo tener en cuenta al enviar correos electrónicos a través del botón Outlook AddIn?Si desea transferir un correo electrónico desde su Outlook a PaperOffice utilizando el botón Outlook AddIn, es muy importante que tenga en cuenta que solo puede...
• Which languages are supported in PaperOffice for text recognition?Every document in PaperOffice is recognized by the text. PaperOffice automatically recognizes the language of your document, using specialized dictionaries to i...
• How do I change the order of existing folders or subfolders?With slight drag & drop (drag & drop) folders or subfolders can be moved to a corresponding folder as a subfolder or between two desired folders. Select a folde...
• Which values can be created as custom fields?It can be defined beforehand what type of input may be made in the new field. Text: single-line or multi-line, date, numbers, numbers and decimals, email addres...
• Can user rights also be set individually for different database areas?Individual user rights can be defined within the groups, these groups can only be created and changed by the administrator. Log in with the administrator's user...
• How do I create user groups?1. Now click on the "Settings" icon or on the user name. 2. Select "User groups." 3. Click on "Edit groups" (The entry Admin is already predefined and can not b...
• What is a SmartSpell dictionary and how can I manage it?SmartSpell is the automated word correction tool for your text recognition. SmartSpell uses its own industry-specific dictionaries to perform the recognition as...
• How can I sort the documents list?All documents displayed in the document list can be sorted extensively to display the documents according to specific criteria. Sort by "Created on": Displays a...
• How can documents be versioned manually?Documents that are saved in PaperOffice, then opened and modified from PaperOffice, receive a new document version each time. You can view all versions of the d...
• How can I manage existing folders?Easily manage your folders within the folder administration: rename them, create subcategory folders, and add highly customized remarks. In addition, contacts c...
• How can I create new folders?Select the folder under which you want to create a new subfolder by right-clicking on it to open the context menu. Now click on "Create new subfolder", enter th...
• What does custom fields in PaperOffice mean?Custom fields in PaperOffice are fields that can be stored in the properties of a document. You can create as many custom fields in PaperOffice as you want, for...
• How can I edit custom fields?You can create and manage as many custom fields as you like. To edit custom fields in PaperOffice, proceed as following: 1. Select any document 2. Right-click o...
• What is a document preview and where can I find it?Each added document in PaperOffice is processed to create a preview of each document page and display it. Click on any document in the document list - the large...
• Is a document preview of all document pages provided?Previews of all pages containing your document are performed. If you click on the thumbnail (to the right of the large side view) of the pages, they will be dis...
• Which symbols are displayed next to the document preview and which further options can I perform?Various document options are displayed next to the document previews, click on one of the options to perform advanced functions or see specify information for t...
• What is a document list and where do I find it in PaperOffice?The document list lists all documents containing one folder or the other. It is the central display element in PaperOffice for the collection of documents. The ...
• How do I manually update the text recognition (OCR) of documents?To update the text recognition manually or, if not present, to re-create it, select the appropriate document and right-click on the document entry, the context ...
• How do I add new users?New users can be added by creating new PaperOffice user accounts and connecting them to the existing database. 1.Create a new PaperOffice user account by clicki...
• How to manage already created users?The central user management always takes place for each PaperOffice database. All users connected to one common database are listed in the user management: User...
• How can I change an existing password for the user?For each PaperOffice account creation, the user must enter their individual password. This password can be subsequently changed in the login window. With the re...
• How can I change the user photo?The profile picture of the user can be changed very easily by calling up the user settings in the upper right corner or by click on the Settings icon. Then sele...
• How does the text recognition works for my documents?All documents and files added to PaperOffice are completely text-recognized by the built-in SmartSpell OCR text recognition and corrected by extensive internal ...
• My scanner does not support TWAIN. How can I still scan or add the documents in PaperOffice?If your scanner does not support TWAIN, you can also use scanners with a WIA driver, because PaperOffice supports both TWAIN and WIA scanners. Another way to sa...
• Which scanners are supported?Generally, all scanners available on the market are supported. Scanners with integrated WIA/TWAIN interface can be accessed directly via the ScanConnect. For sc...
• Can I connect documents with contacts and addresses?Yes. Documents can easily be connected with existing contacts. The integrated contact management is even network-capable, so that all users in the network can a...
• How many documents can I store in PaperOffice?PaperOffice is technically scaled by so-called runtime licenses. So the required database structure always adapts to the requirements so that users don't have t...
• Which program should I choose for optimal scanning?For an optimal scanning process, PaperOffice 3 offers optimized automatic programs, in addition to the original manufacturer software. To open the corresponding...
• How can I add or change a folder color? <br>In addition to folder icons, folder colors can be added to additionally colorize them. You can easily add a folder color by right-clicking on the desired folder...
• How do I change the folder icon?Folders can be marked with different existing icons. Select the corresponding folder and click with the right mouse button, then select "Folder icon". Then clic...
• Database, folders, documents and document folders - how is the program structured?That's very easily explained: All virtual folders (left) contain documents, which are displayed in the document list (in the middle). The documents are stored e...